YK BRAHMASTRA

Dashboard

Purchases, payables, cash flow, and due commitments for the current month.

Upcoming PDCs

Cheques still pending or deposited.

Due Soon

Purchase invoices, booked expenses, salaries, and debt reminders.

Recent Activity

Latest generated from the ledger.

Date	Type	Party	Details	In	Out

Store Desk

Simple material inward and outward entries for store users.

Add Store Item

Item List

Store can add items. Vendors are added only by admin or finance.

Item	Unit	Action

IN

Material In

Record vendor bill quantity and received quantity, then send to quality.

OUT

Material Out

Record simple outward movement from store.

Inward Log

Quality and finance status for every vendor bill received.

Date	Vendor	Bill	Item	Specified	Received	Difference	Approved	Quality	Finance	Action

Outward Log

Simple material issue records.

Date	Item	Reference	Quantity	Notes	Action

Approval Requests

Quality approval and finance booking for store inward entries.

Quality Approval Queue

Approve the quantity that passed quality. Rejected quantity is calculated automatically.

Date	Vendor	Bill	Item	Specified	Received	Approved qty	Notes	Action

Finance Approval Requests

After quality approval, enter invoice amount and category to book the purchase liability.

Date	Vendor	Bill	Item	Specified	Received	Approved	Rejected	Diff.	Status	Quality notes	Finance action

Edit / Delete Requests

Requests raised by finance for owner approval. Approve to apply, reject to discard.

Requested	By	Action	Type	Details	Status	Action

Vendors

Add suppliers and payment terms used for invoice due dates.

Add Vendor

Vendor Register

Purchase totals and matured invoice counts update automatically.

Vendor	Code	Terms	Total Purchases	Matured	Outstanding	Action

Purchases

Book purchase invoices and classify spend without paying immediately.

Purchase Categories

Manual Purchase Entry

Purchase Invoices

Invoices remain unpaid until settled from Make Payment.

Invoice	Vendor	Date	Due	Category	Amount	Paid	Status	Action

Purchase Predictor

Plan item purchases against vendor terms, tax, and payment provisions.

Product Master

Vendor Rate for Item

Items

Tax and base-rate assumptions.

Item	Unit	Base rate	Tax	Action

Vendor Rates

Rate and maturity term by item.

Item	Vendor	Rate	Terms	Action

Purchase Forecast

Maturity dates are shifted to the 10th, 20th, or next month's 10th payment provision.

Vendor Comparison

Projected safety by vendor for the selected quantity.

Vendor	Terms	Unit total	Provision date	Funds check	Safe quantity	Status

Planned Purchase Scenarios

Planned payments feed the projection but do not create actual purchase invoices.

Purchase	Payment	Item	Vendor	Qty	Total	Funds check	Status	Action

Make Payment

Select vendor invoices, pay partially or fully, and optionally issue a PDC.

Select vendor Payment date

Select	Invoice	Purchase Date	Due Date	Outstanding

Amount to pay Payment mode Paying account Cheque / UTR number Post-dated cheque PDC due date

Partial payment remarks

Payment In

Record customer receipts, owner capital, debt receipts, or miscellaneous inflow.

Record Incoming Payment

Payment-In History

Incoming funds feed balances and daybook.

Date	Source	Party	Account	Amount	Action

Debt

Track official and unofficial loans, interest style, and repayment terms.

Add Debt Record

New Debt Old Debt

Un-Official Debt Bank Debt

Original date Lender name Amount Receiving account Interest rate % p.a. Repayment terms Monthly EMI amount Repayment day of month EMI tenure in months Interest type First due date

New debt increases the chosen cash or bank balance. Daily interest or EMI cost is booked when the day is closed.

Remarks

Debt Accounts

Debt is tracked as liability; new debt also increases the receiving account.

Lender	Entry	Terms	Principal	Interest / EMI	Daily Book	Due	Action

Scheduled Payments

Pending booked expenses, salary payable, and debt reminders.

Pending Scheduled Payments

Payables that do not reduce cash or bank until paid.

Due	Type	Party / Purpose	Amount	Status	Action

Scheduled History

Booked and paid scheduled items.

Date	Type	Details	Amount	Status

Expected Payments

Forecast incoming money and possible delay windows.

Log Expected Payment

Expected Register

Open expected payments feed the projection.

Expected	Latest	Type	Party	Account	Amount	Status	Action

30-Day Projection

Expected receipts, pending PDCs, invoice dues, planned purchases, and booked payables.

Date	Expected In	Expected Out	Projected Balance	Notes

Reports

Filter, print, export, and delete source records with automatic balance recalculation.

Date	Type	Party / Purpose	Status	Account	Reference	Amount	Action

PDC Register

Track post-dated cheques as commitments until they clear.

New PDC

Cheque Register

Only cleared PDCs affect statement balance.

Due	Type	Party	Cheque	Account	Amount	Projection	Status	Action

Banks & Cash

Manage accounts, transfers, withdrawals, and business-day close.

Daily Operations

Current business day:

Add Bank Account

Transfer Money

Personal Withdrawal

Secure Bank Balance Adjustment

Adjust a bank balance only after entering the secret password. Every adjustment is saved in the ledger.

Cash & Bank Ledger

All balance-impacting movements.

Date	Account	Type	Details	In	Out

Salaries

Manual salary expense booking, advance reserve judgement, and salary clearing.

Salary Management

Book Salary Expense

Book the actual salary expense incurred for the day. The day cannot be closed until this is done.

Record Advance Payment

Clear Salary Payment

Salary History

Booked salary expense, advances, and salary payments.

Date	Type	Account	Amount	Remarks	Action

Daybook

Daily ledger assembled from all modules.

Date

Daily Transactions

Cleared money movement stays separate from booked commitments and debt costs.

Type	Party	Details	In	Out	Commitment

Crux of the Day

Closed-day briefing, charts, daybook, and correction desk.

Closed day

Graphical Briefing

Money movement and booked commitments for the selected day.

Brief of the Day

Short management note generated from the day records.

Daybook Page

This same table is included as page two of the printable report.

Type	Party	Details	In	Out	Commitment

Edit Actions of This Day

Correct or delete source records; balances, daybook, overdues, and reports recalculate immediately.

Source	Party / Purpose	Details	Amount	Effect	Action

Expenses

Manage categories, immediate expenses, and unpaid booked expenses.

Expense Categories

Record Immediate Expense

Same-day operating cost with instant cash or bank debit.

Book Unpaid Expense

Service cost booked now, payable later without cash or bank debit.

Pay Unpaid Expense Dues

Category-wise settlement with one printable payment receipt.

Category Paying account Payment date

Select	Expense date	Due date	Category	Payable to	Notes	Amount

Expense Register

Source records for expense daybooks, payables, and balance recalculation.

Expense date	Due / paid	Category	Paid to	Status	Account	Amount	Action

Payment Receipts

Generate numbered receipts and update the selected cash or bank account.

New Receipt

Receipt Register

Print or delete receipts from here.

No.	Date	Customer	Mode	Amount	Action

Settings & Data

Configure business details and manage backups.

Business Settings

Backup

Import backup

No vendor, bank, balance, or transaction data is preloaded. Local mode stores records in this browser. For multiple computers, configure a cloud sync URL that accepts GET and PUT JSON.

Purchase Orders

Create POs, assign vendor login codes, and manage extra material entries.

Assign Vendor Code (Vendor Login)

Assigning a code creates a login for the vendor. Clearing the code (leave blank, admin only) revokes login.

Vendor	Current code

Issue a Purchase Order

Open POs

Closed POs auto-fulfil when quantity is met. Expired POs prompt vendor to request a new PO.

PO	Vendor	Item	Rate	Type / Expiry	Used	Status	Action

Extra Material — Awaiting New PO

Quantities delivered beyond the original PO. Pick a new PO and enter the specific payment terms to clear the extra material.

Date	Vendor	Item	Extra Qty	Bill	Origin / Payment	Status	Link to new PO

Variable PO Bills — Pending Finance Approval

Vendor-entered bills against Variable POs. Finance picks the expense category and decides Immediate (cash/bank debit now) or Scheduled (due later). Finance can also delete an entry to cancel the purchase.

Date	Vendor	PO / Item	Bill	Qty	Amount	Approve as expense

Variable PO Bills — Approved (Finance can cancel)

Already booked variable PO expenses. Deleting cancels the purchase and reverses the linked expense (paid amount is refunded to the account).

Date	Vendor	PO / Item	Bill	Category	Amount	Status	Action

My Purchase Orders

Bill Entry Against PO

Extra quantity is allowed — the receipt will mark it for a new PO from finance.

Reports — Approval Requests & Status

Filter by PO to see entry status: Pending Store → Store Approved → Quality → GRN Accepted Payment Scheduled → Paid.

Date	PO / Item	Bill	Qty	Current Status	Action